Hi, all! The organizing team for the Convergence has a great lineup for this year's convergence, but there are a few last-minute requests for folks to coordinate the actual site and execution of certain important jobs. You will need to hit the ground running - just a week till the event! From the board:
Current Jobs needing Coordinators
* Timely and good communications skills are a must for all positions
* Coordinators can also be creative how they manage their tasks
* This is fun for a great cause! Part of the Great Leap Forward!
Work trade coordinator
***The work trade coordinator manages people doing a work trade.
***Work trade is work in exchange for cost of registration. In the past, 4 or 8 hours - 4 hours work for half cost of registration, 8 hours work for full registration.
***Event coordinator and site coordinator with input from other coordinators decides how many work traders are needed and where they will go. This info is shared with the Work Trade Coordinator (WTC) so the WTC can make a chart of when, where and how many work traders go.
***The work trade coordinator receives requests [via the website] from potential work traders. The WTC sends a form to potential work traders and asks for various information to best place the work trader. Most but not all WTs are accepted, best for them to apply early. The WTC along with advice from the site coordinator decide which work trade applications are accepted.
***By registration time, the WTC has provided the Registrar with a “will call” list of work traders so she is expecting them.
***Also by registration time, the WTC should contact the work traders where and when they do their work trade.
***Work traders send the WTC a check for registration costs. At the end of the convergence, the work trader asks the coordinator[s] they worked with for a voucher saying the work trader did their tasks. This voucher is taken to the WTC and if all is in order, the work trader’s check is returned.
Trade show/vendor coordinator - Ideally a person local to Portland
*** Works to recruit, organize, and facilitate the needs of potential vendors for the vendor site.
*** Stays in close contact with the design team to develop the design and layout of vendor facilities and signage.
*** Determines fees and siting for trade show vendors, solicits & registers them.
*** Arranges logistics for tables/chairs, electricity, unloading, etc.
*** Makes the rounds periodically to see if anyone needs help.
*** Works with Site Coordinator, Sponsor Coordinator, and Outreach Team.
Outreach Team - Stipend $250
*** The coordinator oversees that outreach and publicity are comprehensive.
*** Writes press releases for multiple venues. [works closely with board too for message content]
*** Manages social media (and adds some relevant ones like Youtube).
*** Manages poster distribution and updates, and much more.
*** Keeps things up to date, interests our audience, makes NWPCC go viral, both online and word of mouth.
*** Works with Convergence Coordinator, Recordings Coordinator.
*** All staff keep this person updated so they can be doing publicity on all facets of the Convergence.
*** Keeps field Outreach team updated.
***Reaches out to local print,TV, radio.
***Try to get stories about the convergence.
***Perhaps radio interviews - can ask board member to do interview.
***Needs to be someone familiar with this and past convergences.
*** Additionally, we are looking for regional point people with a small budget to do outreach in their area. These are:
• Ashland/ SW Oregon
• Greater Willamette Valley [Jan can help with this]
• Oregon Coast
• Greater Puget Sound
Skillshare Village Coordinator – Best Local to Portland
*** Solicits people to do hands-on and skillshare activities.
*** Helps with space set-up, sometimes extra tools and supplies, and any assistance needed during the event.
*** Topics for this area can be: primitive skills, smithing, spinning, weaving, fiber craft, skills of all sorts that can be demonstrated or be hands-on.
*** The Skillshare Village has its own schedule posted of activities throughout Saturday and Sunday. Coordinator makes this schedule
*** Works with Site Coordinator (especially to know what can/cannot be done), Presenter Coordinator, and Webmaster.
Neighborhood Coordinator - Ideally a person local to Portland
***Specific to someone who is familiar with the neighborhoods in Portland. Outreach to neighborhoods.
*** Oversees finished products and the team (of worktraders) who is gathering videos, pictures, interviews, etc.
• Audio and video recording. Perhaps interviews to be broadcast/online.
• Live streaming
• You tube
***In the evenings we hope to see dances, song circles, dinner music, fireside jams, fire juggling, skits, what have you. These can be at the main site or at various campfires in the neighborhood, and different setup and support will be needed at each.
***Participants can bring musical instruments and jam, song circles, etc, and this person updates convergence-goers and how/where to get involved.
Decoration coordinator - Ideally a person local to Portland
***Plans and creates decorations.
***Lots of signs to be made. A few painted but many can be made as a word doc, sent to a printer and enlarged. Convergence covers the cost of printing.
***Sign maker works with the site coordinator.
***Works with the convergence coordinator to develop the look and feel of the convergence.
***This will include installation of the main space, kitchen, vendors’ pavilion and structural support for wayfinder signage.
"It is, of course, one of the miracles of science that the germs that used to be in our food have been replaced by poisons." - Wendell Berry